Running a daycare means juggling everything from lesson plans to snack prep, all while keeping up with parent communication and paperwork. One of the best ways to stay organized and professional is by using 5 essential daycare printable-forms that simplify your daily operations.
Whether you’re launching a home daycare or refining your center’s process, these forms are non-negotiable. They help save time, reduce errors, and build trust with families.
In this post, we’ll highlight the 5 essential daycare printable-forms and give you direct access to each one so you can download and start using them instantly.
1. Child Enrollment & Registration Form
Before welcoming a new child into your daycare or preschool, it’s essential to gather all the necessary information in one place. A professional daycare enrollment form helps you:
- Stay organized
- Comply with licensing regulations
- Make a great first impression with families
This all-in-one childcare registration template includes fields for:
- Child’s full name and birthdate
- Parent/guardian contact information
- Emergency contacts and authorized pickups
- Medical information and allergies
- Signature section for parent agreements and policies
Having a clear, printable enrollment form saves you time and sets expectations with families right from the start. Plus, it helps you stay protected with a signed contract and documentation on file.
Download the printable form here
2. Tuition Payment Log
Keeping track of payments can be overwhelming—especially when you’re managing multiple families. A printable tuition payment log lets you:
- Record each payment by date
- Track who has paid and who hasn’t
- Prepare for tax time with clean records
- Reduce awkward payment reminders
This simple form takes the stress out of bookkeeping and helps ensure your childcare business stays profitable.
Get your copy here
3. Daily Report Forms
Parents want to know what their child did all day—and daily reports are a simple yet powerful way to build trust and provide updates.
These forms typically include:
- Meals, snacks, and nap times
- Diaper changes or potty use
- Learning activities and playtime
- Notes about mood, behavior, or milestones
You can choose from multiple versions depending on your needs:
Standard Daycare Daily Reports – Great for centers and older toddlers
Toddler Daily Log: All About My Day – More detailed and playful for younger children
4. Incident & Behavior Reports
When accidents or behavioral issues happen (and they will), it’s essential to document the event clearly. A printable incident report form helps protect both your daycare and the families involved by:
- Explaining what happened
- Detailing how it was handled
- Notifying parents in writing
Download your forms here
Download your forms here
5. Attendance Sheets
Accurate attendance records are not only useful for billing—they’re often required by licensing bodies. A printable attendance sheet helps you:
- Track drop-off and pick-up times
- Monitor absences or early pickups
- Document emergency evacuation headcounts
Download Attendance Logs (Daily, Weekly, Monthly)
Why These 5 Essential Daycare Printable-Forms Matter
These 5 essential daycare printable-forms are more than just paperwork—they’re tools that support your success. Whether you’re trying to stay compliant, improve parent relationships, or simply stay organized, these forms help you run your daycare with confidence.
✅ Save time
✅ Stay compliant with licensing
✅ Improve communication with parents
✅ Look professional and organized
✅ Avoid misunderstandings
Ready to take your daycare paperwork to the next level? Start with these 5 essential forms and build a smoother, more successful daycare business today.